My Love-hate relationship with my personal office shredder started a while back while I was working at Medical Firm in Boston MA. As the junior rep, I was always assigned to shred medical records and patients files. The office manager thought that having us shred documents and Xrays was saving the practice money, but she was wrong!
I would have my morning Dunkin Donut coffee and head the copier room where the shredder was located, I will have to be super patient mostly when the shredder starts to jam for no reason. This so-called professional Shredder supposedly can handle 20-25 pages at a time but never verified that it could. It will either overheat or jam even when I put 5-10 pages through. After spending hours massaging it, I often end up getting behind on my own work so last week, after getting yelled at! I decided to do some research and see how much my office manager was actually saving:
Our Office Shredder Was A Nightmare
The office shredder was my nightmare and needed to go fast! So all I have to do is show my boss that:
- I was spending / wasting valuable time in front of the shredder instead of doing my job.
- The office was wasting payroll dollars on my task.
- Office staff often complained about the noise and the dust.
- The documents in the copier room were not 100% secure due to unlimited access by other staff members.
- The shredded paper was not 100% recycled.
I was on a mission! So I started to call the local paper shredding service companies and Neighborhood Parcel seemed to be the cheapest and the most reliable way to take care of our shredding service needs: They have prices posted online, they were transparent in their fees and was easy for me to build my case. I estimated that we shred 10 Boxes a month, something that takes me 20 Hrs to do throughout the month. The cost to shred these 10 Boxes was under $200.00! I shared this with my boss who thought I was the office hero of the month! We hired Neighborhood Parcel and I am pleased that after 6 Month of use, the prices are always exactly what we expect and that every office manager should be open-minded in leaving the shredding to the pros! It is not always cheaper to shred your own office documents, HIPAA often likes to have a verified third-party conduct the shredding so this switch for us was obvious. Personal office shredders are designed for small jobs, one or 2 pages per pass, but for larger quantity, call a shredding company like neighborhood Parcel.